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2019 Convention Presentation Proposal
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The 2019 VAHPERD Convention will be at the Founder's Inn November November 8-10, 2019

Program submissions are due MAY 15, 2019

1. All program speakers must be VAHPERD members and must pay the registration fee for the
Convention. Exceptions to this policy may be made for colleagues in allied fields who would
not normally belong to VAHPERD, and who are invited to speak and share specific expertise
with VAHPERD members. Written request for an exemption must be submitted with the
program proposal (use Exemption Form). Notification of approval of exemption will be sent to the speaker when the program acceptance letter is sent.

2. No honorarium is to be paid to any VAHPERD member for any presentation made.

3. An honoraria may be recommended by a Vice-President but must be approved by the Executive Committee.

4. Association policy forbids smoking during all meetings.

5. It is assumed that the Association has the opportunity to make the initial request for use of the speaker’s presentation materials for possible publication.

6. Due to the GREAT expense of renting audiovisual equipment and the number of requests made, the Convention Committee cannot satisfy everyone’s AV needs. It is requested, therefore, that you bring any necessary AV equipment. Limited AV equipment may be available for emergency needs.

7. Presenters involved in business ventures are not to overly promote and may not sell products during a presentation. Selling may be done only from the commercial exhibit area.

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